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How to Use BIR eAFS?

Due to the COVID-19 pandemic that spread across the world, many countries have imposed quarantine (or lockdown) measures and have forced most of us to stay-at-home. Aside from the worries on the economic/financial impact of possible business closures and unemployment due to lockdown, many accountants and business owners have also started to worry about how they will file, pay and submit the awaited annual income tax and audited financial statement that was originally due April 15 of each year. 

Fortunately, our Bureau of Internal Revenue (BIR), understand the circumstance and have given extension on the deadline of filing and payment of Annual Income Tax Return, from April 15 to June 14, 2020, as per BIR Revenue Regulations No. 11-2020.

In addition, to avoid mass gathering in taxpayer’s respective BIR Regional District Office (RDO), the BIR also gave an option to file and submit, the Annual Income Tax Return, Audited Financial Statement and Other Required Attachments for the year ended December 31, 2019, via BIR’s AFS eSubmission or eAFS, instead of having it “RECEIVED” stamp in the RDO, as per BIR Revenue Memorandum Circular No. 49-2020. Deadline for submission is on or before June 30, 2020, as per BIR Revenue Regulations No. 11-2020.

In this article, we will guide you on how to use the eAFS to file and submit your 2019 Annual Income Tax Return, Audited Financial Statement and Other Required Attachment.

Step 1 – Visit the eAFS website, https://eafs.bir.gov.ph/eafs/

Step 2 – Register and create your account by clicking “Not Registered”. 

Step 3 – Complete the Account Registration by filing up the following information:

  • Company TIN
  • Registered Name
  • Company Email
  • RDO Code
  • SEC Number (if Corporation/Partnership and optional)
  • Authorized Representative’s Name
  • Authorized Representative’s TIN
  • Authorized Representative’s Email Address
  • Authorized Representative’s Contact Number
  • Username
  • Password

Then click “Submit”

Step 4 – Check your registered email for “Activate your BIR AFS eSubmission Account” message from the BIR. Click the activation link sent within 72 hours to activate your account

Step 5 – After activation, you can now log-in by typing your created USERNAME and PASSWORD the press “Log-In”

Step 6 – In the home page, go to the left side bar and click “FILE UPLOAD”

Step 7 – Upload the following documents:

  1. Income tax return
  2. Audited Financial Statement
  3. Other Required Documents such as Certificates of Withholding Tax, Previous Tax Payments, etc.

But before you upload, make sure to save it in PDF file, and follow the required file name such as below:

File 1 => Income Tax Return 

FILE NAME: must be EAFSXXXXXXXXXITR2019.PDF

Note: XXXXXXXXX represents the TIN Number. Example your TIN is 039839099 file name will be: EAFS039839099ITR2019

File 2 => Audited Financial Statements 

FILE NAME: must be named EAFSXXXXXXXXXAFS2019.PDF

XXXXXXXXX represents the TIN Number. Example your TIN is 039839099 file name will be: EAFS039839099AFS2019

File 3 and succeeding => Other Required Attachment 

FILE NAME: must be named EAFSXXXXXXXXXOTH2019-XX.PDF

XXXXXXXXX represents the TIN Number. While -XX represents Series Number of File. Example your TIN is 039839099 file name will be: EAFS039839099OTH2019-01, EAFS039839099OTH2019-02, etc.

Other Important note:

  1. PDF file size must not exceed 4.8GB
  2. Follow the file name required
  3. To remove attached file, click “Clear”

Step 8 – Once you have uploaded all documents, click SUBMIT. The Statement of Undertaking appears. Read and click “Accept” to proceed. 

Step 9 – Save and/or Print the successful submission message that will appear in your screen and will be emailed to your registered email, as proof of submission.

This initiative of BIR to create and implement eAFS – AFS esubmission is really helpful for us taxpayers especially in this time of COVID-19 pandemic. We highly encourage you to use BIR eAFS in order to limit the need to go out. With BIR eAFS, you Stay at home but still able to comply with your obligations as business owner and taxpayer without incurring penalties.

For full details and guide in filing Annual Income Tax Return and Audited Financial Statements for Year 2019, read RMC 49-2020,click here.

Completing a BIR form is a daunting task that is why we built a software to automate this and weve been using it since 2012. You can also use this tool for your taxes to save time and so you can focus on more important things. Check it out

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Note: The content of this article may become outdated because of changes in the rules and regulations over time. It does not substitute the need for inquiring professional advice.

Comments

  2. mam it also happened to me. when i open the click here in your activation email this message appeared account activation failed. link has already expired. 30 minutes after i registered….within the 72 hours limit…please explain

  4. Good day, ma’am!

    We have successfully registered to eAFS however, when we click the link, it says that ‘Account Activation Failed’

    Link has already expired

    Note: We clicked the link right away upon receiving email from BIR.

  5. Thank you for this guidelines. Just want to ask if pwede po bang accountant(outsourced) ng company ang ilagay as Authorized representative? Thank you.

      • hello po. kaya po ba ma-edit yung nilagay sa field na Authorized representative? yung details po kasi ng auditor ang nailagay ko. Kung uulitin ko po ang pag register, is it possible? salamat po.

  6. Is an individual taxpayer with an 8% required to submit Audited Financial Statements? How is it done? I used to file on my own. Thank you!

      • Hello po ulet, nag-file po ako using ebirforms before…yun pong sa area na income tax return sa eAFS, pa’no po kung maraming pages yung itr ko? ano pong filename ang gagamitin ko sa ibang pages? ano naman pong filename ang gagamitin ko sa email confirmation at receipt? pati po ba yung sa 1st quarter gagawan po nito?

        thank you po!

  7. Hello, question. Will SEC accept this without BIR Stamp? Are there any requirements from SEC that we need to monitor for this mode of filing?

    • Yes, as you are in compliance to the BIR RMC 49-2020 that states, “This circular is being issued to provide options to taxpayers in the submission of the filed 2019 Income Tax Return and its required attachments. Accordingly,taxpayers may opt to submit said requirements through the Revenue Collection Officers (RCOs) or through the on line eAFS.”

      You may refer to the following SEC Memorandums in relation to Annual Filing of AFS: MC 18 s.2020, MC 17 s.2020 & MC 11 s.2020

  8. Hello. I am currently preparing income tax returns for multiple individual taxpayers. How do I register all of them by using only one authorized tax representative email address? Also since they are individual taxpayers, their company and personal email addresses are the same. Eafs however does not allow the same email addresses for both company and tax representative.

  9. Good day po! Ma’am I am uploading my four 2307 files to OTHER section. However I confused whether I need to save the three files (ebir form filed online, Email notification, and LBP receipt for taxpayment) in one pdf document only before uploading it to ITR section. Is this correct procedure ma’am. Hope to receive your reply soon.

    • Cont’d. (please refer to my earlier comment)

      … I mean whether I need to save the SCANNED COPIES three files (ebir form filed online, Email notification, and LBP receipt for taxpayment) in one pdf document ….

  10. Cont’d. (please refer to my earlier comment)

    … I mean whether I need to save the SCANNED COPIES three files (ebir form filed online, Email notification, and LBP receipt for taxpayment) in one pdf document ….

  11. Good day po! Ma’am I am uploading my four 2307 files to OTHER section. However I confused whether I need to save the SCANNED COPIES of the three (ebir form filed online, Email notification, and LBP receipt for taxpayment) in one pdf document ONLYbefore uploading it to ITR section. Is this correct procedure ma’am. Hope to receive your reply soon.

  12. Good day po! Ma’am I already uploaded my four 2307 files to OTHER section last week. However I am still confused whether I need to save the SCANNED COPIES of the three files * (ebir form 1701A filed online, Email notification, and LBP receipt for tax payment) in one pdf document ONLY before uploading it to ITR section. I haven’t done it yet. Is this correct procedure ma’am. Hope to receive your reply soon.

  13. Hi, can I use eAFS to submit my 1700 (no-payment), 2316, and Tax Return Receipt Confirmation (for filling my 1700 using eBIRForms).
    RMC 49-2020 only mentions 1702 or 1701.
    Thanks!

  15. bakit po ayaw magregister need pa ng representative ano ilalagay ko po eh ako lang sa name ko magfile?

  16. we filed via ebirforms online and paid via epay. magsusubmit po ba ulet dito sa eafs? thank you po.

  17. Hi! I scanned my ITR per page since our scanner cannot do multiple pages in one file. How will I upload it since you only left one field for the ITR file? Can I save it per page and do EAFSXXXXXXXXXITR2019-XX for the filename where the last XX represents the page number? And upload multiple files for the ITR?

    The same goes with the AFS.

    Thank you.

  18. I just want to ask. If a business has zero (0) tax for the filing year, does the ITR and AFS need to be submitted through eAFS?

  19. do i still need to file the hardcopy to BIR after filing thru eafs? If yes, when should I file? Is it once the state of public health emergency has been lifted?

  20. Hi, will eAFS accept multiple taxpayers in a single account? Thank you

  21. Hi! I have tried uploading the PDF of my Annual ITR a couple of times since yesterday. I followed the file names- just copied and pasted. The system always gives me a remarks of INVALID FILE NAME FORMAT.

    Question 1- Do we really need to do this even if we have no tax dues?
    Question 2- What if soon, I will apply for a loan requiring an Annual ITR, do I need to have a hard copy and present to BIR for stamping, or this electronic submission would be acceptable?

    *Its already 10:15 PM. What if I was not able upload it until 11:59PM, would I be fined for late submission/ non-submission?

    Thank you!

  22. hi paano po ang gagawin kasi sa afs maraming pages na na scan ganun dn sa itr pag nag upload naman isa lang ang kinukuha may specific lang ba na kinukuha sila kapag mag upload ng file or ung ibang attachment ng afs sa oth ko na sya iaattached

  23. Hi! For the Authorized Tax Agent/Representative, can this be just the director/treasurer of the company or does it have to be a CPA or is there a separate registration for it?

    Thank you!

  24. Hi Mam, what should I put in Registered Name if individual? Is it the Company Name or Taxfilers Name? Thank you!

  25. Good day po.
    Eafs can be used even just using android phones or tablet?

  26. Valid file
    •

    Invalid file
    •EAFSxxxxxxxxxxITR2019.pdf

    Warning: Please resubmit the invalid file in the expected PDF format.

    Transaction Code: AFS-2019-NYRMNNZV0CCBL9C78PNRNNWTY02TNMYVMT
    Submission Date/Time: Jun 14, 2020 06:51 PM
    Company TIN: xxx-xxx-xxx

    tuwing magsusubmit po ako invalid po ang lumalabas nakapdf naman at tama ang format. Ano ma’am ang mali sa ginawa ko?

    thanks..

  27. HI Maam, I have file my ITR 1701A thru EBir forms with no payment. Shall I submit the ITR and the forms 2307 thru EAFS?

    Whose name will be the authorized rep ,? Can I use mine?

  28. Good pm

    Upon registration, mali po ang nalagay na email(not accessible) ,do we need to wait 72 hrs to register again? or we need to call BIR

  29. I have the same problem of Lynette Pano. Even if the files are in PDF format, invalid PDF format daw.
    I followed the file name as required but I don’t know why it is invalid. Is it because the pdf word that follows is not capitalized ex. EAFS000312977ITR2019.pdf instead of EAFS000312977ITR2019.PDF.
    Automatic ang lumabas when you save a pdf file, it is filename.pdf. Please advise. Thanks

  30. Hi! Paano mo magedit ng information? Gusto ko po sanang baguhin ang Authorized Tax Agent/Representative’s Profile. O kailangan pong gumawa ng bagong account. Thank you.

  31. Please help po, I encoded the wrong TIN number of the The Tax payer and it’s already activated.
    How can I change it? Thank you for you help.

  32. Hi! Paano po magedit ng account information? Gusto ko po sanang baguhin yung Authorized Tax Representative. Or kailangan ko magregister ulit? Thank you.

  33. Hi! Paano po magedit ng account information? Gusto ko po sanang baguhin yung Authorized Tax Representative. Or kailangan ko magregister ulit? Thank you.

  34. Hi,

    Am I correct in my understanding that in if I electronically filed, only the email confirmation is required to be uploaded (i.e., not the actual return)? Thanks.

  35. Ma’am, once naka register na po NG is ang tax payer pwede po ba mag add uli ng another tax layer o mag pa register uli? Ask lang po salamat.

  36. Hi, it is stated that you can only register once in eafs using TIN and Email Address, will it be possible to register again using another Email Address?It is still not yet activated using the previous email address. Thank you!

  37. Hi,
    Panu kaya ang gagawin nagkamali ng input ng email address wlang activation link na dumating.,
    Ang RDO is Tagbilaran RDO 084 medyo malayo ang RDO.,
    Please help.,

    Thanks.,

    Mei

  38. I havent received any email for verification.2 times na po ako nag registered..

  39. Hi. We’ve registered wrong RDO. How to edit profile in eafs?
    Thank You in advance

  40. Hi there. Our FS is FY March 31, 2020. Can we also submit via eAFS? Kasi when we tried to upload the files and edited the file name to xxxx2020.pdf hindi siya nag uupload. I think yung pwede lang is xxx2019.pdf. Any idea? Thank you.