This is your new go-to guide to monthly and annual government forms for your Philippine-registered business’ HR and Payroll requirements. Learn more in the article below. Feel free to download all these documents as well for easier compliance.
Government Compliance
Managing a company subjects owners to several measures for government compliance. Do you remember the time when you registered your business? Dealing with statutory requirements often means waiting in lines, moving from office to office, and filling out countless forms. All these to make sure your business continues to operate and give value to your customers. Likewise, providing your employees with the benefits they deserve.
That’s just the first step to a long list of submissions businesses deal with. So, to make matters a bit easier, read on below for a summary of monthly and annual reports for the following agencies:
- Bureau of Internal Revenue (BIR);
- Social Security System (SSS);
- Philippine Health Insurance Corporation (PHIC) or PhilHealth; and
- Home Development Mutual Fund (HDMF) or Pag-IBIG
A Comprehensive List of HR and Payroll Government Forms for Your PH Business
The table below summarizes the submissions required by the agencies above, along with short descriptions and download links for each.
Monthly Submissions
| Government Agency | Form | Description | Download Link |
| BIR | 1601-C (Monthly Remittance Return of Income Taxes Withheld on Compensation) | This form summarizes the income taxes withheld from your employees’ salaries for the month. | Download the Form |
| SSS | R5 (Employer Contributions Payment Return) | Businesses are required to submit this form along with monthly SSS contributions. | Download the Form |
| ML-1 (Monthly Payment Return for Salary, Calamity, Educational, Emergency, and Stock Investment Loan) | When an employee availed of a loan from SSS, employers are required to remit their salary deductions related to the loan along with this form. | Download the Form | |
| PHIC | RF-1 (Employer’s Remittance Report) | Businesses are required to submit this form along with monthly PHIC contributions. | Download the Form |
| HDMF | MCRF (Membership Contribution Remittance Form) | Businesses are required to submit this form along with monthly HDMF contributions. | Download the Form |
| STLRF (Short-Term Loan Remittance Form) | When an employee availed of a loan from HDMF, employers are required to remit their salary deductions related to the loan along with this form. | Download the Form |
Remember to submit these on or before their respective monthly deadlines to avoid incurring penalties.
Annual Submissions
To add to the forms listed above, the following documents should be submitted annually to the BIR.
| Government Agency | Form | Description | Download Link |
| BIR | 1604-C (Annual Information Return of Income Taxes Withheld on Compensation) | Similar to BIR Form 1601-C above, this summarizes income taxes withheld from employees’ salaries for the whole year. | Download the Form |
| 2316 (Certificate of Compensation Payment / Tax Withheld For Compensation Payment With or Without Tax Withheld) | This document indicates annual salaries for an employee earning purely compensation income, along with deducted income taxes, to allow for substitute filling. Every employee should sign their respective form and get their copy. | Download the Form |
Forms for Registration of Employees
Finally, the forms below are for new business or employee registrations.
| Government Agency | Form | Description | Download Link |
| BIR | 1902 (Application for Registration For Individuals Earning Purely Compensation Income (Local and Alien Employee)) | This form is for registering new employees earning purely compensation income with your company. It should be filed to the Regional District Office (RDO) the business falls under. | Download the Form |
| SSS | R1-A (Employment Report) | SSS requires businesses to submit this document monthly to indicate newly hired employees. | Download the Form |
| E1 (Personal Record) | The SS Form E-1 is used to register a Filipino to the SSS for the first time. | Download the Form | |
| PHIC | ER2 (Report of Employee-Members) | This form is used to register a business under PHIC. | Download the Form |
| PMRF (PhilHealth Member Registration Form) | Similar to SS Form E-1, accomplish the PMRF to register a Filipino under PHIC. | Download the Form | |
| HDMF | MDF (Member’s Data Form) | The MDF is used to register a person under HMDF for the first time. | Download the Form |
There you have it: a comprehensive list of government forms for HR and Payroll requirements that you have to submit for your Philippine-registered business. Compliance goes a long way to make sure you and your employees are secured in case of emergencies or unexpected scenarios.
Pre-filled Government Forms
But wait—filling out these reports manually is time-consuming and not to mention error-prone. Don’t let this take your valuable time away from growing your business. Luckily, platforms like MPM Payroll can easily pre-fill these forms with your business and employees’ data. That way, all you have to do is submit and pay.
Want to learn more? Here are 5 other things MPM Payroll can do for your business.
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