This guide will give you an idea on how to register with SSS. We divided this into four sections and you can use the links below to navigate\jump between each sections depends on what you need.
- How to Register with SSS as Employer?
- How to Register with SSS as Employee?
- How to Register with SSS as Self-employed?
- How to Register with SSS as a Voluntary Member?
Here are the steps in registering with SSS (Social Security System). If you want to know if you are really required to register with SSS, we recommend that you read our other article Who are Required to Register with SSS?
How to Register with SSS as Employer?
Registering in SSS as employer or business owner have slightly different steps depending on the company formation.
An owner of a single proprietorship business should accomplish and submit SSS Form R-1 (Employer Registration) and R-1A (Employment Report).
Any of the partners of a partnership firm should accomplish SSS Forms R-1 (Employer Registration) and (R-1A (Employment Report) and submit these forms together with a photocopy of the Articles of Partnership. The original copy of the Articles of partnership must be presented to the SSS for Authentication purposes.
A corporation must accomplish SSS Forms R-1(Employer Registration) and R-1A (Employment Report) signed by its President or any of the corporate officers and submit these forms together with a photocopy of the Articles of Incorporation. The original copy of the Articles of Incorporation must be presented to the SSS for authentication purposes.
How to Register with SSS as Employee?
A person registering with the SSS for the first time as a prospective employee should accomplish SSS Form E-1 (Personal Record) and submit it together with the original/certified true copy and photocopy of any of the following: baptismal, birth certificate, driver’s license, passport, Professional Regulation Commission (PRC) Card or Seaman’s Book. In the absence of these documents, any two of the following, one of which recent photo and date of birth, are acceptable.
However, surviving spouses and guardians aged 60 and above securing an SS number for the Annual Confirmation of Pensioners (ACOP) program, may be allowed to submit secondary documents with recent photo and age.
- Alien Certificate of Registration
- ATM card with the cardholder’s name
- ATM card and certification from the issuing bank that the account number belongs to the cardholder, if the card does not bear the cardholder’s name.
- Bank Account Passbook
- Birth/Baptismal Certificate of children
- Certificate form:
- Office of the Southern/Northern Cultural Communities
- Office of Muslim Affairs
- Certificate of Naturalization issued by the Bureau of Immigration
- Company ID
- Company Representative Authorization Card issued by SSS
- Credit Card
- Fishermen’s Card issued by Bureau of Fisheries & Aquatic Resources (BFAR)
- GSIS Card
- GSIS Certificate of Membership
- Health or Medical Card
- ID Card issued by Local Government Units (e.g. Barangay/ Municipality/City)
- ID Card issued by professional associations recognized by PRC
- Life Insurance Policy
- Marriage Contract
- NBI Clearance
- Overseas Workers Welfare Administration (OWWA) Card
- Pag-Ibig Member’s Data Form
- Permit to Carry Firearms issued by the Firearms & Explosives Unit of the Philippine National Police (PNP)
- PHIC Member’s Data Record
- Police Clearance
- Postal ID Card
- School ID
- Senior Citizen Card
- Tax Identification Card/Affidavit
- Transcript of School Records
- Voter’s Identification Card/Affidavit
A married person should also submit a marriage contract upon registration. If with reported children, the birth or baptismal certificate/s of child/ren, if legitimate; should be submitted; if reporting legitimated child/ren birth certificate with annotation “legitimated;” decree of adoption, if legally adopted-children. If reporting illegitimate children, birth or baptismal certificate(s) of children.
In the absence, any of the following stating the relationship to the reported dependent/beneficiary:
- School Record
- Insurance Policy
- Statement before a court
The original or certified true copies of the documents should be presented to the SSS for authentication purposes.
How to Register with SSS as Self-Employed Member?
A self-employed person should accomplish SSS Form RS-1 (Self-Employed Data Record) and submit it together with a photocopy of any of the following baptismal, birth certificate, driver’s license, passport, Professional Regulation Commission (PRC) Card, Seaman’s Book. In the absence of these documents, any two of the secondary documents mentioned earlier.
A self-employed member who has employees, should also register as an employer and secure an employer ID number which the company must use in all transactions with the SSS.
How to Register with SSS as a Voluntary Member?
A member who is separated from employment or ceases to be self-employed/OFW/non-working spouse may continue paying contributions through SSS Form RS-5 using the previously assigned SS number. Posting of said payment will change the membership status from covered employee, self-employed, OFW or non-working spouse to a voluntary paying member.
A non-working spouse should accomplish SSS Form NW-1 (Non-Working Spouse Record) and submit it, duly signed by the working spouse, with a copy of their marriage certificate.
Overseas Filipino Workers (OFWs)
An OFW should accomplish SSS Form OW-1 (Overseas Worker Record) and submit it together with a photocopy of any of the following: birth certificate, baptismal certificate, driver’s license, valid passport, Professional Regulation Commission (PRC) Card, or Seaman’s Book. In the absence of these documents, any two of the secondary documents mentioned earlier.
I hope this article has been helpful for. If you need further assistance, we provide help in processing your registration with SSS and other payroll and HR related matters. Find out more here.